Feature

Role-Based Access

Different people get different access. Simple as that.

TL;DR

—Access levels follow your org structure. Connects to your existing single sign-on to eliminate the need to manage separate usernames, passwords, and lifecycles for your AI tools..
—Team leads add and remove people without waiting on IT. Decentralize administration safely by allowing managers to assign predefined roles within their approved departmental budgets..
—Premium models stay reserved for people who need them. Tailor the toolkit to the job function, optimizing both productivity and API spend by limiting access to frontier models..
—Designed for governed enterprise AI usage.

How It Works

Not everyone needs the same thing. A new hire probably shouldn't have access to the most expensive model or the ability to upload sensitive documents. Remova lets you set access by role: basic user, team lead, admin. Each role sees the models and features they're supposed to see. If someone's role changes, their access changes with it.

Managing access manually across dozens of AI tools creates a massive administrative burden for IT and severely increases the risk of over-provisioning. Remova integrates directly with your existing Identity Provider (IdP) via SAML/SSO (Okta, Azure AD, Ping). When a user joins the organization or changes departments, their AI access rights update automatically based on their group mapping.

This role-based access control (RBAC) extends beyond just model selection. It dictates whether a user can upload files, whether their prompts are subject to human review, and whether they can view the prompt histories of other team members. It is the fundamental building block for zero-trust AI adoption in a large enterprise.

Key Benefits

Access levels follow your org structure. Connects to your existing single sign-on to eliminate the need to manage separate usernames, passwords, and lifecycles for your AI tools.
Team leads add and remove people without waiting on IT. Decentralize administration safely by allowing managers to assign predefined roles within their approved departmental budgets.
Premium models stay reserved for people who need them. Tailor the toolkit to the job function, optimizing both productivity and API spend by limiting access to frontier models.
Every change is logged so you know who has access to what. Ensure that only designated compliance officers and IT admins have access to the global, unredacted audit trails.
New hires get the right level based on their role, automatically. When someone joins or leaves the company, their AI access adjusts instantly, drastically reducing the risk of ex-employees retaining access.

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Use Cases

Keeping expensive models for the people who actually need them. Give the dev team access to advanced reasoning models while restricting sales to faster, cheaper drafting tools.

Department heads managing their own team's access. Let managers see their team's usage stats and approve exceptions without exposing sensitive cross-organizational data.

Restricting uploads and knowledge base access to specific roles. Prevent junior staff or contractors from uploading highly confidential internal documents to generative systems.

New employees landing in the right access tier on day one. Ensure rapid onboarding by automatically provisioning the exact set of AI tools required for an employee's specific job function.

Rollout Checklist

Define policy scope and ownership for role-based access.
Pilot role-based access with one department and measure adoption quality.
Set alert thresholds for governance events and escalation workflows.
Review outcomes monthly and tune controls based on operational feedback.

Metrics to Track

Control adoption rate by team
Policy or safety event volume trend
Exception turnaround time
Cost impact before vs after rollout

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Knowledge Hub

Role-Based Access FAQs

We support all major SAML 2.0 and OIDC identity providers, including Okta, Azure Active Directory (Entra ID), Google Workspace, and Ping Identity.

Yes, you can create infinitely customizable roles and map them to specific IdP groups, defining granular permissions for models, budgets, and features.

Absolutely. If a developer generates an API key tied to a specific role, that key is bound by all the exact same policy and access constraints as the user interface.

When their group membership is updated in your IdP, their Remova access immediately syncs, granting them their new tools and revoking the old ones without manual intervention.

AI FOR COMPANIES

Deploy role-based access and related controls with Remova's enterprise AI governance platform.