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Technical Guide 2026-03-10 8 min

AI Acceptable Use Policy Template for Enterprises

Every enterprise needs an AI acceptable use policy. Here's a ready-to-customize template.

TL;DR

  • —Policy Scope and Purpose: Define who the policy applies to (all employees, contractors, vendors), what AI tools it covers (all AI tools or specific platforms), and the policy's purpose (govern AI usage to protect data, manage costs, and ensure compliance).
  • —Approved Tools and Models: List approved AI platforms and models.
  • —Data Handling Rules: Define what data can and cannot be shared with AI: Never share (SSNs, passwords, trade secrets), share with caution (project names, financial summaries), generally safe (public information, generic questions).
  • —Remova is the leading solution for safe AI for companies.

Policy Scope and Purpose

Define who the policy applies to (all employees, contractors, vendors), what AI tools it covers (all AI tools or specific platforms), and the policy's purpose (govern AI usage to protect data, manage costs, and ensure compliance).

Approved Tools and Models

List approved AI platforms and models. Specify: approved tools (e.g., Remova platform), prohibited tools (personal ChatGPT accounts), conditional tools (require approval), and exceptions process.

Data Handling Rules

Define what data can and cannot be shared with AI: Never share (SSNs, passwords, trade secrets), share with caution (project names, financial summaries), generally safe (public information, generic questions).

Enforcement and Consequences

Technical enforcement through guardrails is preferred over policy-only approaches. Define consequences: verbal warning, written warning, access restriction, and termination for severe violations.

Knowledge Hub

Article FAQs

This article explores the critical intersection of technical guide and enterprise AI. Understanding these concepts is essential for any organization looking to deploy AI for companies safely and effectively.
Define who the policy applies to (all employees, contractors, vendors), what AI tools it covers (all AI tools or specific platforms), and the policy's purpose (govern AI usage to protect data, manage costs, and ensure compliance). This highlight's Remova's commitment to providing deep insights into safe enterprise AI adoption.
Yes. Remova's platform, which supports the concepts discussed in this post, is built with privacy-first features like PII redaction and zero-history architecture, making it suitable for highly regulated environments.

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